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Employee Onboarding Software
Make every first impression count
Give every new hire a personalised, consistent start. Create an onboarding process that feels organised, welcoming and easy to follow.
Trusted by 2,000+ organisations across Australia and New Zealand
Ditch the onboarding admin
Save 3-4 hours per new hire**
Don’t repeat it, automate it
Replace heavy manual processes with workflows that assign tasks, documents and approvals by role, department or location.
Engage new hires before day one
Share welcome content, videos, team introductions and guided task lists so new hires feel informed and connected before they arrive.
Keep compliance visible
Track documents, licences, training and outstanding actions in one place, so you can identify gaps before they become a problem.
ELMO Onboarding features
Onboarding that’s welcoming, organised and visible
Build workflows that route tasks by department, location, position, manager or legal entity
Assign tasks, forms, approvals and courses to the right people as each stage of onboarding progresses
Use due dates, email activities, notifications and workflow activity tracking to keep onboarding moving
Assign steps to new hires, managers, specific users or groups
Set due dates and send notifications automatically
Monitor completion so you know what needs attention
Create secure forms and document categories
Manage approval paths and due dates
Track document expiry without chasing spreadsheets
Manage email templates and notifications in one place
Send emails at the right point in the workflow
Keep new hires and stakeholders informed as onboarding progresses
Coordinate what needs to happen from offer acceptance through to a new employee’s first days and weeks
Give new hires a personalised dashboard for tasks, welcome content and company information
Help people arrive informed, connected and ready to contribute
Monitor workflow progress and spot outstanding steps
See where follow up is needed across active onboarding workflows
Manage in-flight assignments when intervention is needed
See the business impact
Less back and forth.
Focus on what’s next.
Gain back 4 days*
Automatically assign tasks, documents and approvals by role, department or location.
Do it in 30 steps instead of 100*
Process faster with a simpler onboarding path. Reduce email clutter by 65%.
Configure your workflow
ELMO Onboarding can trigger internal workflows to notify and assign work to teams such as IT, Facilities, Finance or managers.
Reduce compliance admin by 90%**
Complete compliance checks in one hour instead of up to 10, so you can identify and address gaps sooner.
Don’t just take our word for it
What our customers are saying
“We were printing, scanning, and emailing documents to new team members, which took a lot of time and made onboarding more complicated than it needed to be.”
Caterina Davis
BridgeClimb
“The automations, workflows and notifications we have set up for onboarding have been life changing. We have reduced a 102-step process to just 30 steps and cut the number of emails for new starters by 65% year-on-year.”
Wendy Baker
Brosnan
“It used to take 4 days to onboard one person. It now takes 30 seconds to assign a workflow and it just happens.”
Ariauna Sanis
PetSure
Faq’s
Find the answers you’re looking for
Frequently Asked Questions about Onboarding Software
ELMO Onboarding helps HR teams automate onboarding, reducing new starter admin and manual follow-up. It allows HR to configure workflows and connect data into the broader ELMO ecosystem, which means stronger compliance, visibility and productivity through. For new starters joining, it gives them a more personalised and consistent start before day one.
ELMO Onboarding features include customisable workflows that automatically assign the right forms, tasks, and training based on a new hire’s team, role, or location. It takes care of your digital paperwork, contract creation, approval sign-offs, and scheduled reminder emails.
You can also trigger internal workflows to other teams to ensure onboarding is smooth. For example, informing IT that a new starter is coming, so their work device is ready from Day 1.
For new hires, they get access to a welcome dashboard with company information, videos, and clear checklists before their first day. Managers and HR teams can access dashboards to easily see which tasks are finished and what is still to come.
ELMO Onboarding is designed specifically for Australian and New Zealand organisations looking to reduce paperwork and give new starters a smooth and consistent onboarding experience.
It lets managers set up tailored onboarding steps based on location, department, or legal entity. New starters can complete forms, sign contracts, and watch videos on their own dashboard before day one. Because it connects directly with ELMO’s HR, payroll, and training tools, employee details flow across automatically without manual re-entry.
Unlike basic to-do lists, ELMO Onboarding uses an automated workflow engine that dynamically updates tasks, forms, and approvals based on a person’s role, location, or team. It manages secure digital forms, employment contract creation, and scheduled reminder emails rather than just listing static tasks. Most importantly, it connects straight into ELMO’s HR, payroll, and training tools, so new starter information is never trapped in a separate system.
Today’s modern onboarding software should have workflows that allow you to automatically assign the right tasks based on a person’s role or location, with current tracking so managers and HR can see completed tasks and monitor licence expiry dates. It should also include digital forms, document uploads, electronic contract signing, and automated reminder emails.
Onboarding software supports compliance by collecting digital signatures, contracts, and policy sign-offs in one secure spot. It tracks important qualifications, licences, and expiry dates so key renewals are not missed.
Real-time dashboards show HR and managers exactly which tasks are finished and what is still overdue, making finding records straightforward and compliance reporting easier for audits.
ELMO Recruitment manages the hiring stage, including posting jobs, reviewing applications, and choosing candidates. ELMO Onboarding takes over once an offer is accepted to coordinate contracts, new starter paperwork, and welcome tasks. While recruitment focuses on finding the right person, onboarding ensures they are prepared, informed, and ready for work. Candidate details captured during hiring convert directly into onboarding and flow onward into HR and payroll.
ELMO Onboarding acts as the bridge between hiring a candidate and managing them as an employee. When a hire is made in ELMO Recruitment, their details flow automatically into Onboarding and then straight into HR Core and Payroll. It also connects with ELMO Learning so new starters are automatically assigned induction courses and compliance training. This allows HR teams to manage the full employee journey in one connected system without retyping data.
Our Onboarding Resources
* PetSure used ELMO onboarding to automate onboarding setup, reducing the time required from four days to 30 seconds.
The 3–4 hours saved per new hire estimate is based on a composite analysis of Gong customer conversations and Salesforce data. The 6–10 hours saved on compliance administration estimate is based on a composite analysis of Gong customer conversations. Actual results will vary by organisation.
